ALBA Editing & Proofreading provides specialised services tailored to enhance the quality, clarity, and presentation of reports for NGOs and international organizations. These services are designed to ensure reports meet professional standards, convey key messages effectively, and align with organisational guidelines and stakeholder expectations. Below is an outline of what these services typically include:

1. Language and Grammar Improvement

• Correcting grammar, spelling, and punctuation errors.
• Refining sentence structure and syntax for clarity and coherence.
• Ensuring concise and precise language that is accessible to diverse audiences.

2. Consistency and Style

• Aligning the document with the organisation’s style guide or any preferred formatting standards (e.g., UN, World Bank, or bespoke organisational guidelines).
• Standardising headings, subheadings, bullet points, numbering, and capitalisation for uniformity.
• Maintaining consistency in terminology, acronyms, and abbreviations throughout the report.

3. Professional Tone and Readability

• Adopting an appropriate tone that reflects the report’s purpose and target audience.
• Ensuring professionalism, objectivity, and neutrality in language.
• Simplifying overly technical or complex phrases to enhance readability, without diluting meaning.

4. Structural and Logical Flow

• Ensuring coherence and logical progression between sections and paragraphs.
• Enhancing transitions for a smoother flow of ideas and arguments.
• Verifying alignment and clarity of key sections (e.g., executive summary, background, findings, recommendations, and conclusion).

5. Clarity of Key Messages

• Identifying redundant or vague statements.
• Rephrasing or restructuring content to highlight key points, findings, and recommendations.
• Ensuring clear articulation of objectives, methodologies, and outcomes.

6. Data Presentation and Visuals

• Reviewing tables, charts, and infographics for accuracy, consistency, and alignment with the narrative.
• Ensuring that all visuals are properly labelled and referenced in the text.
• Providing feedback on ways to enhance the clarity and impact of data presentation.

7. Formatting and Compliance

• Adjusting formatting to meet organisational or stakeholder requirements (e.g., font size, line spacing, and margins).
• Ensuring proper formatting and placement of annexes, appendices, and references.
• Verifying compliance with submission guidelines or contractual obligations.

8. Content Suggestions

• Providing constructive feedback on the clarity and impact of the report’s recommendations.
• Highlighting any gaps, inconsistencies, or areas that require further elaboration.
• Offering suggestions to align the report with organisational goals or the expectations of funders and stakeholders.

9. Sensitivity and Cultural Awareness

• Ensuring language respects cultural, gender, and social sensitivities.
• Avoiding terminology or phrasing that might be misinterpreted by diverse audiences.
• Adhering to inclusive and non-discriminatory language practices.

10. Adherence to Deadlines and Word Limits

• Ensuring the report meets word count requirements, if applicable.
• Prioritising timely delivery to accommodate organisational deadlines and review cycles.